Student Handbook


Hickerson Elementary TN


       “Soar with the Hawks!”
  5017 Old Manchester Hwy Tullahoma, TN 37388
Telephone:  931-455-9576   Fax: 931-455-3758
Follow us on Twitter:  @HickersonSchool

Dear Parents and Students,
We are happy you are at Hickerson Elementary TN STEM Designated School and hope you are ready for a new year.  The Faculty and Staff of Hickerson STEM are proud of its heritage and learning environment.  At Hickerson, ALL students have the opportunity to learn and use positive character traits to help them become responsible, caring, self-directed citizens.  
Students, teachers, staff and your parents/guardians will be working together to encourage good and respectful behaviors at school, on the bus and at home.  We all want you to feel safe and be able to do your best to meet the goals of your grade level. 
This handbook has many important sections for you and your parents to read.  Please have your parents go through these pages with you. Our school rules and other important information are listed here.  
Parents, please help your child by reading and explaining to your child the rules, procedures and policies listed in this handbook.  All our rules and procedures are in place to help protect our children and our school.  When children come to school everyday on time and with the support they need, they understand that school success is important to the entire family.  Please note the school day starts at 7:45 with announcements in the classroom.  Students arriving after 7:50 will be counted tardy.  Thank you for your support as we partner to educate your children.
Again, we’re glad to have you at Hickerson, “ the little school with a big heart,” and hope you have fun learning while you’re “Soaring with the Hawks.”
The Hickerson Faculty, Staff and Principal

 Vision & Mission Statements
“At Hickerson STEM Designated School, we have a united vision that all families will be engaged with the school community and students will become Career Ready.”
“The mission of Hickerson STEM Designated School is for children to master academic skills, accept responsibility, develop respect and demonstrate resourcefulness in preparation for the middle school years.”
Our Beliefs

  1. All Students can learn.  All students are expected to productively struggle with the content in their grade level.
  2. Teaching strategies should accommodate varied learning styles, give students the opportunity to be creativity, and to become problem solvers.
  3. We should have a safe and orderly environment for students and staff.
  4. Parent involvement is essential to an effective school.  Communication between parents and teachers will be actively encouraged through parent-teacher conferences, written and oral communication, and an active parent-teacher organization.
  5. The curriculum will cover the subject matter required for mastery of the skills mandated by the state for each grade level.  Students will be expected to show mastery of these grade level skills through the daily and end of unit assessments throughout the school year.

Student Awards
Quarterly awards are given for the following:
Grades K-5:

  • Perfect Attendance 
  • Good Citizenship 
  • Hero Awards
  • Subject Awards
  • 21st Century Skills Recognitions

Honor Roll Awards.  
Grades 3-5: There are three levels of honor roll and they are recognized in the following manner:

  • Gold Honor Roll (All A’s);  
  • Silver Honor Roll (All A’s with only one B);  
  • Bronze Honor Roll (All A’s & B’s).

Students making honor roll, having perfect attendance, great citizenship, or other achievements will be recognized  at school.   

General School Information & Policies

  • Attendance is a key factor in student achievement. Excessive absences, unexcused tardies, and unexcused early checkouts will result in Attendance Committee Meetings and possibly a court appearance.  Excessive tardies are unacceptable and will add up to equal days absent. 
  • The school day is from 7:50 a.m. – 3:00 p.m.  
  • Since Coffee County Schools Does Not provide early morning student care before 7:00 AM.  Under no circumstances may students enter the building before 7:00 AM. Students let out prior to 7 AM  will not be supervised and are not allowed in the building until 7 AM.
  • Students will enter the gym each morning, sit with their class, go to breakfast (if appropriate), and then be picked up by their classroom teacher by 7:45.  
  • Students NOT in school by 7:50 a.m. will be counted tardy.  
  • Parents/guardians are expected to accompany their child into the office and sign in if they are arriving at school after 7:50 AM.
  • Students who having excessive unexcused tardies and/or unexcused early checkouts (total of 3) per quarter may be required to make up their work in After-School Detention.
  • Students checked out early from school without adequate excuse (adequate excuse includes the following reasons: illness, death in family, Doctor’s appointment, or previously approved early dismissal) may be required to make up that time in After-School Detention.  
  • Excessive unexcused tardies, early checkouts or absences may result in a Truancy Board Hearing. 

The Coffee County School System believes attendance is essential for student achievement and success;
therefore, students are expected and encouraged to be present each day school is in session.  Also,under
the federal guidelines of “No Child Left Behind” attendance is considered a key accountability factor.
Coffee County Schools’ Board Policy 6.200 Attendance 
is in compliancy with Tennessee Law.
Coffee County Schools’ Attendance Procedures

  • All absences must be covered with a parent, doctor or legal note. 
  • Only 5 (five) days annually may be excused by parent note(s).  
  • All other excuses will be approved at the discretion of the administration. 
  • The student must produce a written excuse stating the date(s) of absence, reason for being absent and signature of parent/guardian, physician, or court official upon returning to school.  A parent note must also include a phone number at which the parent can be reached. Even though a parent may phone the school a written excuse must be sent to the school.  Notes brought to school after a 3 (three) day period will not be accepted.
  • If your child has an appointment during a school day, he/she will be expected to attend school until he/she must be checked out for the appointment and then return to school after the appointment. 
  • Any time away from the instructional day will count toward total absences, therefore, checking out early and signing in late (being tardy) accumulates and over time can amount to a full day's absence or more.  An excuse is required for this time away from class/school. After 3(three) unexcused tardies/checkouts administrative action will be taken. 
  • A student will have 3 (three) days to makeup work for an excused absence.  For absences of 3(three) or more consecutive days makeup time will be at the discretion of the teacher.

Parents may request homebound instruction (contact Director Health Services 723-5150) in cases where a student has a medical condition that may result in an absence of more than ten (10) consecutive days.  A written order from the treating physician will be required and once the order is filed with the Director Health Services the case will be reviewed for eligibility. Homebound students will receive three (3) hours of academic instruction per week.  During the period of homebound the student is required to remain at home unless he/she is visiting their doctor.  Students are not allowed to maintain jobs, participate in extracurricular activities or be away from their home during or after school hours (Sunday – Saturday).   Before the student will be allowed to return to school a release from the treating physician will be required.
State Truancy Definition
Once a student has missed five (5) days of school without a proper excuse a student is considered to be truant.
Tennessee Attendance Law
Under Tennessee law (TCA§ 49-6-3009) any parent, guardian or any other person having control of a child or children and who violates the provisions under the Tennessee compulsory attendance law commits a Class C misdemeanor.  For each day the child or children have missed school without the proper excuse a parent may be fined fifty ($50.00) or thirty (30) days in jail for each separate day of unexcused absence. Court cost will also be assessed against the parent case.
Once a student has missed five (5) days of school without a proper excuse, under Tennessee Law (TCA§ 49-6-3007) a written notice will be sent to the parent or guardian of the student.  After receipt of the notice the student and parent must comply within a three (3) day period. The student must report to school (be in attendance) and the parent/guardian must contact the school.
If the student is found to be guilty of truancy the judge may assess a fine of fifty dollars ($50.00) or five (5) hours of community service against the student/parents or legal guardian of children in grades kindergarten through twelve (K-12).  A court cost will also be assessed in each case.  
Local Action
If attendance does not improve after the written notice parent and/or student may be required to appear before an attendance committee, truancy board or the juvenile court.  If a parent fails to report or appear before a scheduled attendance committee or truancy board meeting the administration may deem a petition to juvenile court necessary. In cases of students with prior attendance problems or a prior juvenile court record the administration may take immediate court action against the student and/or parent.

  • Accidents should be reported immediately to the nurse on duty. 
  • The staff member will complete an accident report form and the nurse and parents will be contacted.  
  • Current work or home phone numbers are required for each child.


  • Breakfast
  1. Students may buy breakfast in the cafeteria beginning at 7:00 AM.  
  2. Car riders eating breakfast should arrive no later than 7:30 AM.
  3. Breakfast will stop being served at 7:40.
  4. The free/reduced meal plan is available for breakfast.
  5. Board policy does not allow us to let students charge breakfast.
  • Lunch
  1. Lunch is served in the cafeteria.  If you would like to eat with your child, please call the cafeteria by that morning.
  2. The free/reduced meal plan is available for lunch.
  3. Charges may be made on a limited basis.  See the cafeteria manager for details.
  4. Parents will be invited to come eat lunch on holiday meal days.  Your child’s grade level will be assigned a holiday in which parents can sign up to attend.  A letter will be sent home prior to each holiday stating which grade level will be participating at that time.
  5. Please do not bring food from restaurants (Sonic, McDonald’s, etc.) for your child to eat at their lunch time. 

Coffee County Schools Food Service 
Charge Policy 

  • In the elementary schools, up to ten days of lunches may be charged.
  • In the middle and high schools, up to five days of lunches may be charged.
  • No a la carte items, such as cookies or ice cream, may be charged at any time.
  • No a la carte items can be purchased until the student has paid off the meal charges on their account.
  • When five (5) charges have been made, the cafeteria manager will contact the parent by phone or letter to request payment.   
  • Alternative meals will be provided to students with excess charges.  No child will be denied a meal.


  • In all schools, up to five days of breakfast may be charged.

Emergency/Enrollment Card Information

  • Be sure that the school office has current address and telephone numbers.  
  • A current phone number must be on file and will ensure you of an immediate contact in case of an emergency.  

Emergency Closing Procedures

  • Please discuss with your child, in advance, the plan that you have in the event that school is closed early. 
  • Should school close early, buses will run early.  
  • For information regarding school closing, listen to the Nashville TV stations or our local radio stations: Fantasy 101.5 FM and WMSR 1320 AM.


  • Students needing medication while at school must have a statement of permission signed by the parent AND a statement from the doctor with directions for administering the medications.  
  • Permission forms are available in the office.  
  • A labeled bottle with student’s name, original prescription label and current date is required and must be kept locked by school personnel.
  • Medication will not be sent home with the student at the beginning of a holiday or at the end of the school year.  An adult must come by and take the medicine home.
  • Non-prescription medicine (tums, cough drops, etc.)  needs to be taken to the nurse immediately in the morning.  A parent note needs to be with the medication giving permission to the nurse to administer the medicine.

Report Cards/Progress Reports

  • Report cards/progress reports are issued every 9 weeks for grades K-5.  
  • Parent-teacher conferences are encouraged.  
  • Teachers will issue mid-term progress reports during each nine week period.

School Dismissal

  • Car riders will be dismissed in the rear of the new wing at 3:00 PM.  
  • All car riders will be picked up at the rear of the building and must be picked no later than 3:15 PM.
  • Students may not be picked up between 2:15 PM and 3:00 PM in front of the building.  For early checkouts to be excused see Attendance. 
  • Unless other arrangements have been made, students not picked up on time will be sent to Extended School Program at 3:30 PM and charged a one-time $10 Registration Fee and the standard charge of $7 per day.  
  • Buses will load at approximately 3:20 p.m. and the last bus usually leaves Hickerson by 3:35.  
  • All students should be picked up on time, any student left at 3:30 will be sent to ESP at the parent’s expense. 

Telephone Requests

  • The school phone is a business phone and is to be used for school related business.  Students may only use the phone when given permission by office personnel. Students will not be called out of class to use the phone except in case of emergency.  
  • If your child needs to go someplace other than home after school, please make those arrangements before your child comes to school.  If a child is to ride with someone or go home with another student, we must have a note from both sets of parents/guardians concerning this change.  
  • While transportation changes given over the phone are highly discouraged, if it becomes necessary to do so they must be made NO LATER THAN 2:15 p.m.


  • All visitors MUST enter through the front door, report to the office to sign in, and receive a visitor’s badge.
  • Between 7:00 a.m. and 3:20 p.m. all parents and visitors must report to the office immediately after entering the building to sign in and receive a visitor’s badge.  
  • Students and teachers should not be interrupted during the instructional day.  
  • Communications to students and teachers should be handled through the office.
  • For the safety of our students, all visitors, parents and school personnel shall enter the building at the Main Entrance in the front of the building.  Entering the building at another entrance must be arranged and approved in advance of the visit.

Homeless Students
Homeless Children & Youth Have the Right to a Free, Appropriate Public Education
Who is homeless?
Anyone who, due to a lack of housing lives:

  • In emergency or transitional shelters.
  • In motels, hotels, trailer parks, campgrounds, abandoned in hospitals, or awaiting foster care.
  • In cars, parks, public places, bus or train stations, or abandoned buildings.
  • Doubled up with relatives or friends.
  • Migratory children living in these conditions.

Where can homeless children and youth attend school?

  • The school the children attended before becoming homeless or was last enrolled in (school of origin).
  • The school in the attendance area where the child or youth is temporarily living.

How can delays be avoided when enrolling a homeless child or youth in school?

  • Homeless children must be enrolled immediately.
  • If school records are unavailable, ask that the records be sent electronically or shared over the phone.
  • Ask that a student’s immunization record be transferred over the phone from the sending school to the receiving school.
  • Contact your school district, principal, counselor, or local homeless education liaison with any concerns.

Asbestos Information
In accordance with Federal Regulation 40 CFR 736, the Asbestos Hazard Emergency Response Act (AHERA), Coffee County Schools have undergone a thorough inspection of asbestos containing building materials (ACBM) within our schools.  The results have been compiled in a series of documents referred to as our Management Plan. The results of the inspections and management plan have been submitted to the Governor's appointed representative as required by law and prior to the designated deadline.  The Management Plan is available for your review, upon request, at each school and the Director of Schools Administrative Office during regular office hours. The management plan includes information about previous asbestos abatement projects, ACBM and the response action chosen for each.
Address any questions concerning asbestos in the Coffee County Schools to Joe K.  Pedigo, Deputy Director of Schools, at 723-5150.
Student Behavior Expectations

Making Right Choices
The faculty and staff of Hickerson STEM Designated School are proud of our learning atmosphere.   Teachers, staff, and parents/guardians can encourage good and respectful behavior both at school, on the bus, and at home.  One of the basic concepts is that discipline needs to be taught each day. Children will have many opportunities to practice exactly what to do:  speaking softly and moving quietly around the classroom, using polite manners, putting away materials, going through the lunch line, how to clean out their desks, etc.  Children make choices every minute of their lives. With those choices made at school will come positive or negative consequences that are consistent and realistic.
Daily Discipline 
Students in each classroom will have the opportunity to move a behavior clip up the SOAR Stick or down the SOAR Stick depending on the choices that your child  makes during the school day. The SOAR Stick will follow the class everywhere they go during the school day. This allows for each adult in the building to help reinforce the positive behavior and help students make good choices in each part of their school day.  Also, with the SOAR Stick students are held more accountable for their actions throughout the school day. Students and parents will be able to see where and when students have made a good or bad choice each day. Listed below are the colors found on the SOAR Stick so that you know ahead of time what the expectations are.
Purple = perfect behavior (reward in the classroom & from office)
Green = ready to learn
White = verbal warning and expectation is retaught
Yellow = student will fill out reflection sheet to help understand why they made a bad choice & 1 demerit
Orange = 1 demerit
Red = 1 demerit & parent phone call
Black = office referral 
Positive Consequences
Positive consequences include the feeling of accomplishment and pride from choosing wisely, praise from school personnel, and earning stamps and stickers that can be used to purchase items from the treasure box in each classroom.  In addition to the rewards given in each classroom, each nine-week period we celebrate Right Choice Awards and school wide rewards.  Students having a citizenship grade of 93 or higher will participate in the quarterly awards and be placed on the Citizenship Honor Roll.  Students who have maintained a 97 or higher will participate in the end of the year school wide reward.
A Sample List of Behaviors that earn Rewards

  • Using good manners like saying Yes Sir, Yes Mam, No Sir and No Mam.
  • Honesty, telling the truth.
  • Good citizenship.
  • Following directions the first time they are given.
  • Keeping hands and feet to yourself.
  • Treating others like you want to be treated.
  • Making Right Choices
  • Getting homework finished on time.
  • Paying attention in class. 
  • Being cooperative with faculty & staff.
  • Obeying school rules in cafeteria, classroom, playground, hallways, and bus.

Note:  These are only samples.  See individual teachers for a complete classroom list.    
Negative Consequences
We believe all students can behave appropriately but when bad choices are made there are negative consequences.  These may include but are not limited to warning, points from citizenship grade, note or phone call to parent/guardian, loss of privileges, conference with the principal, detention, etc.  These consequences usually deter future bad choices. If necessary severe behavior will result in severe consequences including school probation, additional age appropriate physical or written work, in-school suspension, assignment to behavior modification class, corporal punishment, suspension from school, juvenile court, or expulsion.  These are at the discretion of the Principal per Coffee County Board of Education Behavior Code.
Unacceptable Behaviors Result in Negative Consequences  
Minor Infractions: Demerits 1st Offense 2 or more

  • Failure to follow classroom rules 1 3

i.e. Talking without permission, not prepared for class, getting out
seat without permission, etc. 1 3

  • Failure to keep hands, feet and objects to yourself 1 3
  • Failure to follow directions of faculty or staff 1 3
  • Teasing, name-calling, gossiping, spreading or starting rumors 1 3
  • Intentionally embarasing or humiliating another student 1 3

Major Infractions: 3 to 5 demerits & Office visit at Teacher’s discretion

  • Non-physical Violence:  Cursing, using profanity, or obscene gestures
  • Racial or religious insults
  • Stealing, failure to tell the truth
  • Repeated acts of minor infractions (more than 3 times)
  • Physical Violence: Fighting, pushing, shoving, slapping, pinching

Scratching, biting, kicking, or tripping.

  • Bullying

Consequences Note or Call Home 1st Offense ASD 2nd Offense ASD

  •   5 demerits yes
  • 10 demerits in one school week (M-F) yes 1 hr 2 hr
  • 15 demerits in one 9 week period yes 1 hr 2 hr
  • 25 demerits in one 9 week period yes 2 hr 4 hr
  • Repeated Major Infractions may result in Parental Conference, ASD and/or corporal punishment
  • More severe behaviors may result in corporal punishment, suspension, or unruly charges filed in court.
  • Citizenship Grades shall be lowered 1 point for every demerit received.

According to The Olweus Bullying Prevention Group, bullying is defined as the following:  “Bullying is when someone repeatedly and on purpose says or does mean or hurtful things to another person who has a hard time defending himself or herself.”  The consequences for bullying are as follows:
1st Offense:
Answer 5 questions below and lose 5 citizenship points.

  • What did you do?
  • What was wrong with it?
  • What did you want?
  • How do you think the other person felt?
  • What will you do next time?

This will go home for a parent signature and must be returned.
2nd Offense:

  • Answer above questions, send home for parent signature, lose right choice reward for semester, eat lunch in principal’s office, and conference with parent/guardian.

3rd Offense:

  • All of the above and one day in In School Suspension (ISS).

Any further offenses that occur will result in a more severe consequence that is determined by the Olweus Bullying school committee. 
Zero Tolerance Offenses
Coffee County Schools are zero tolerance schools.  Possession of alcohol, drugs, or weapons on school grounds is considered a zero tolerance offense and may result in assignment to After School Detention, Out of School Suspension or students being expelled for a minimum of 1 year.
After-School Detention (ASD) for Academics and/or Behavior
 ASD Policies and Procedures

  • ASD will be held as needed each Thursday, 3:30-4:30 PM. in the library.  
  • Parents/guardians will have to arrange for students to be picked up no later than 4:45 PM.  Any child not picked up by 4:45 PM will be sent to ESP.  You will be required to pay the $10 registration fee as well as a $7 daily fee.
  • All parents/guardians will be notified in writing no later than Tuesday afternoon prior to detention on the following Thursday.  
  • Students who fail to take detention notices home for parent’s signature will be assigned additional detention time.  
  • If a student does not cooperate,  then an additional after school detention day will be assigned.
  • If a student misses the assigned detention date without a doctor’s statement or prior arrangements with the Principal, he/she will be assigned an additional day of detention.
  • Continual disregard of detention may result in more harsh disciplinary actions which may include but are not limited to: Out-of-School Suspension.
  • Parents, if transportation is a problem on the detention day assigned, please call the office a day in advance to arrange another date.

ASD-Disciplinary Detention 

  • No talking is allowed; no one is allowed to go to restroom during detention time unless an emergency arises.
  • Students shall be ready to work quietly and quickly.
  • Students will be given written work to complete; failure to complete written work may result in additional time in ASD.
  • Demerits accumulated for detention will be calculated from the previous week (Monday-Friday).  

AD-Academic Detention

  • Academic Detention will be assigned to students who consistently miss homework assignments or have excessive unexcused tardies.  These students will work on the assignments they are lacking.  
  • Points from their grade will be deducted for the assignment being late, but the student will not earn a zero for the assignment (if it is completed and turned in).
  • Teachers assign academic detention as needed.

Hawk Zones
In order to make Hickerson a more efficient learning environment, all areas of the school will become HAWK ZONES.  The areas will be given a number 0-3 that tells students the noise level that is appropriate for each zone.

  • HAWK ZONE 0 - No talking Includes:  Hallways, detention, during morning announcements and cafeteria serving line
  • HAWK ZONE 1 - Soft voices Includes:  Library, cafeteria, and restrooms
  • HAWK ZONE 2 - Conversational voices Includes:  Classrooms, office, gym, and workroom
  • HAWK ZONE 3 - As loud as you want to be Includes:  Outside and recess

Cafeteria Rules

  • Enter and exit quietly 
  • Keep hands, feet and objects to yourself
  • While eating--HAWK ZONE 1
  • Stay in seat, raise your hand to get permission to get up
  • Do not share or throw food
  • Keep the area around you clean
  • Be polite and courteous to everyone in the cafeteria
  • When the lights are turned off, No Talking is allowed.
  • If you are planning on attending lunch with your child, please call the cafeteria ahead of time and let them know so that enough food will be prepared.

Playground Equipment Safety Rules
Merry-go-round Swings
No Kindergartners One person per swing
Stay on while in motion No pushing another student
Sit at all times Stay in swing while in motion
  Do not stand
  Swing only goes back and forth, never side to side
  Sit on your bottom
Slides Ladder Bars
One person at a time One person at a time.
Go down feet first, facing forward Stay off of the top of the ladder.
Do not walk up the slide Do not pull, push, or tug on the person using the ladder bars.
Playground Behaviors Prohibited

  • Any kind of football games 
  • Wrestling or Roughhousing 
  • Name calling
  • Kicking/hitting people or things
  • Being in the woods, on fencing, near trash compactor
  • Running on any playground equipment  

No Radios, electronic games, CD players, Cell phones etc.

  •  Radios, CD headsets, hand held games and any other electronic devices are not permitted at school.  
  • No items such as trading cards, action figures, cars or other toys etc. are to be traded, sold or rented at schools.  
  • Toys are not to be brought to school without permission from the teacher. 
  • Cell phones are to be kept off and in backpacks unless permission to use them is granted by the principal. 
  • These items will be taken up and held in the office for a parental pick-up.

School Clothing Standards

  • Tops
  1. Tops must cover the subject at all times.  Clothing which allows undergarments or midriffs to show is not permitted.  
  2. Tank Tops, sheer tops, bare midriffs, tube tops, spaghetti straps and large armholes are examples of but not limited to clothes that are inappropriate for school.
  • Bottoms
  1. Shorts, skirts, and dresses may be worn provided their length is at least a mid-thigh length.  
  2. Pants, shorts or skirts with holes in inappropriate places are not permitted.  
  3. Sagging is not permitted.  Pants are to be on the waist and off the ground. Any pant whose waist falls 2” below the navel is not permitted.  
  4. Biker shorts, boxer shorts, see through pants, aerobic shorts, and form fitting shorts or pants are examples of but not limited to inappropriate attire for school.  
  • Coats/Book Bags
  1. Large coats and book bags must be left on the hooks in the back of the room at all times during the day.  
  2. Supplies, homework and textbooks will be taken out of book bags in the morning and placed in your desk.
  • Imprints, Patches, and Logos
  1. Any of these that are objectionable are prohibited.  
  2. This includes but is not limited to suggestive or profane words and quotations, alcohol, drug or tobacco related emblems (including Winston Cup) and any other objectionable material as determined by school officials.
  • Body Piercing, Make-up
  1. Jewelry designed for piercing may be worn in the ear only.
  2. Make-up is prohibited for elementary school students.  Students wearing make-up to school will be asked to wash it off.  
  • Hats, Caps, Scarves and Sunglasses
  1. No headgear or sunglasses may be worn inside the school building unless approved by a doctor.


  • Shoes
  1. Only tennis shoes are allowed on the gym floor.
  2. Flip flops are not allowed. Flip flops can cause students to fall easily and get hurt while running and playing on the playground.  Due to many incidents in previous years we request for your child to not wear flip flops to school.

The School is a community, and the rules and regulations of Hickerson Elementary STEM Designated School are the laws of the community.  Each of us enjoys the rights of citizenship in the school, but we must accept the responsibility for appropriate behavior in and out of school.
1343 McArthur Street
Manchester, Tennessee  37355
Telephone - 931-723-5150  Facsimile - 931-723-8285
Notification of Rights under FERPA for Elementary and Secondary Schools
The Family Educational Rights and Privacy Act (FERPA) affords parents and students who are 18 years of age or older ("eligible students") certain rights with respect to the student's education records.  These rights are:
1.      The right to inspect and review the student's education records within 45 days after the day the Coffee County School System receives a request for access.
Parents or eligible students should submit to the school principal [or appropriate school offi­cial] a written request that identifies the records they wish to inspect.  The school official will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.
2.      The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.
Parents or eligible students who wish to ask the Coffee County School System to amend a record should write the school principal [or appropriate school official], clearly identify the part of the record they want changed, and specify why it should be changed.  If the school decides not to amend the record as requested by the parent or eligible student, the school will notify the parent or eligible student of the decision and of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.
3.      The right to provide written consent before the school discloses personally identifiable information (PII) from the student's education records, except to the extent that FERPA authorizes disclosure without con­sent.
One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests.  A school official is a person employed by the school as an ad­ministrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel) or a person serving on the school board.  A school official also may include a volunteer or contractor outside of the school who performs an institutional service of function for which the school would otherwise use its own employees and who is under the direct control of the school with respect to the use and maintenance of PII from education records, such as  an attorney, audi­tor, medical consultant, or therapist; a parent or student volunteering to serve on an official committee, such as a disciplinary or grievance committee; or a parent, student, or other volunteer assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an educa­tion record in order to fulfill his or her professional responsibility.
Upon request, the school discloses education records without consent to officials of another school district in which a student seeks or intends to enroll, or is already enrolled if the disclosure is for purposes of the student’s enrollment or transfer.  [NOTE: FERPA requires a school district to make a reasonable attempt to notify the parent or student of the records re­quest unless it states in its annual notification that it intends to forward records on request.]
4.      The right to file a complaint with the U.S. Department of Education concerning alleged failures by the Coffee County School System to comply with the requirements of FERPA.  The name and address of the Office that administers FERPA are:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC  20202

Coffee County School System Student Acceptable Use Policy and Internet Safety Policy (AUP)rev.2018
The Coffee County School System (CCSS) provides students with access to computers, network systems, and other technology equipment so that teachers may use these tools as part of the instructional process. Teachers or approved CCSS representatives are responsible for providing educationally relevant lessons, supervision, and instruction to help students get the most benefit from available technology resources. Students are responsible for using the systems in a manner consistent with the goals of the school system and to be respectful of other Users as well as adhere to the Children's Internet Protection Act (CIPA) [Pub. L. No. 106-554 and 47 USC 254(h)] and Tennessee Department of Education requirements as stated in Tennessee Code Annotated 49-1-221. In general, students are permitted to use technology resources for educational purposes with the permission and guidance of a supervising CCSS staff member or approved CCSS representative provided the guidelines and restrictions herein set forth are followed.
Technology equipment provided by the schools are the property of CCSS and is intended to be used by teachers, staff and students for educational purposes consistent with the goals of the school district. To maintain efficient functionality of the equipment and to ensure its appropriate use, the district reserves the right to monitor all network traffic, search all files stored on district-owned systems and to take such action as necessary to assure that system resources are available for their intended purposes. Therefore, students should have no expectation of privacy when using school networks or technology equipment. Additionally, students may not store personal files or data, install or remove software, modify system settings, or otherwise alter existing systems without the express approval of a supervising CCSS teacher or approved CCSS representative.
School computer systems exist in a networked environment that is designed with safeguards to ensure its dependability but which also relies on the goodwill of its users. Students who disrupt or compromise system resources by altering the network infrastructure or settings, attempting to acquire or use the login credentials of other users, introducing resource-draining applications, monitoring the network traffic of other Users, bypassing existing security restrictions,  or otherwise compromise the integrity of the network will be subject to disciplinary action up to and including suspension, expulsion, and when applicable the involvement of appropriate law enforcement.
The CCSS provides Internet access to every school and should only be used for instructional and administrative purposes. In providing this access, the CCSS attempts to limit the availability of web content that is inappropriate for students in the school environment. While these restrictions are typically sufficient to protect the innocent, it is impossible to completely prevent students from accessing inappropriate material. Therefore, all students are responsible for using the Internet in an appropriate manner and are permitted access only through the school's filtered Internet service. Students are permitted to access the Internet only with a signed technology use agreement form and the permission of a supervising CCSS staff member or approved CCSS representative. Students who attempt to circumvent the filter system by either software or use of websites,  access inappropriate Internet services or publish inappropriate content, or assist others in accessing or publishing such content or services, are subject to disciplinary action and when applicable the involvement of appropriate law enforcement. 
Inappropriate uses of the CCSS network include, but are not limited to: 

  • Pornography 
  • Gambling
  • Use of network for commercial purposes (Buying and selling for personal gain)
  • Harassment, insulting, defaming or attacking others (Cyber Bullying)
  • Violating Copyright Laws 
  • Illegal Activities
  • Hacking or obtaining access to unauthorized systems
  • Obscene Language
  • Trespassing in other’s files or folders
  • Using another persons identity or password  to access the network
  • Damaging or modifying computer systems without permission from CCSS Tech Department
  • Use of VPNs, Proxies, or other Remote Access Programs 

Coffee County School System Student Acceptable Use Policy and Internet Safety Policy (AUP)rev.2018 (pg2)
Even though CCSS blocks certain sites, the faculty and staff are expected to diligently monitor students’ computer and Internet usage. CCSS runs filtering software as required by CIPA(Childhood Internet Protection Act) and TN Senate Bill No. 3702 (49-1-221).   I also understand that CCSS provides robust digital resources for classroom instruction that have been found to meet the Federal Trade Commissions’ (FTC) regulations in regard to the Child Online Privacy Protection Act (COPPA). Some of these resources may require student login credentials. At no time should a student log in and use an account other than the one that have been assigned for any particular service. The District technology staff has the right to remove any unauthorized or unlicensed software, restrict the use/listening /watching of streaming media to preserve District bandwidth and the district will restrict the use of games for staff and students with the exception of educational software that have been approved by the district.
Students may be issued a student email account. All student email accounts are accessible at any time by approved CCSS staff. Any abuse of the service (bullying, profanity and other violations of stated by this AUP) may result in the student’s access of the service removed and are subject to disciplinary action and when applicable the involvement of appropriate law enforcement.
Students are not allowed to participate in chat rooms, newsgroups, social networks or e-mail using the CCSS network that are not provided by CCSS. Any circumvention or violation of this policy may result in disciplinary action up to and including suspension, expulsion, and when applicable the involvement of appropriate law enforcement. Teachers may request that students be allowed access to these technologies, but the request must be made to the teacher’s principal and then the principal request sent to the Director of Technology. Students that violate this policy may be subject to disciplinary action and when applicable the involvement of appropriate law enforcement.
Students should not alter copy, move or delete any files that belong to other people. Game, media or other files shall not be downloaded and installed on any CCSS computer system without the supervision and permission of CCSS staff. 
While personal computers, electronic devices and digital storage media can be beneficial to the educational process, such items also have the capacity to become distractions and to convey material that is unsuitable for the school environment. Therefore, students may use personal computers, electronic devices and digital storage media only with the permission of a supervising CCSS staff member or approved CCSS representative for the duration of the project. A student may NOT use previously mentioned equipment on campus on their own accord.  When brought onto school property, these devices are subject to search and may be confiscated pending review and students may be subject to disciplinary action and when applicable the involvement of appropriate law enforcement.
Coffee County School District makes no warranties of any kind, whether expressed or implied, for the technology resources it provides. The district will not be responsible for damages suffered by students in the use of technology resources including loss of data, interruption of services, and access to inappropriate content online.
Coffee County School System Student Acceptable Use Policy and Internet Safety Policy (AUP)rev.2018 (pg 3)
It is the policy of Coffee County School System to: (a) prevent user access over its computer network to, or transmission of, inappropriate material via Internet, electronic mail, or other forms of direct electronic communications; (b) prevent unauthorized access and other unlawful online activity; (c) prevent unauthorized online disclosure, use, or dissemination of personal identification information of minors; and (d) comply with the Children's Internet Protection Act [Pub. L. No. 106-554 and 47 USC 254(h)] and Tennessee Department of Education requirements.
Coffee County Schools recognizes the importance of keeping children safe online.  To address this issue, the district will provide the following:
Internet Training to Students
Internet safety training to students in K-12 is a part of their regular instruction. Resources will be provided to classroom teachers and instruction time will be allotted. Education about safe and appropriate online behavior will be integrated into the K-12 curriculum and instruction. Students need to learn how to avoid inappropriate content and unwanted contacts from strangers while online as well as appropriate behavior on social-networking and chat-room web sites and the dangers of cyber bullying and to learn about protecting personal information. 
Supervision and Monitoring
It shall be the responsibility of all members of the Coffee County School System staff to supervise and monitor usage of the online computer network and access to the Internet in accordance with this policy and the Children's Internet Protection Act.
Evaluation and Review
The district will annually review its Internet safety program to make such adjustments as necessary. The Technology and Planning Committee will review and evaluate all aspects of the Internet Safety Policy and program annually and will recommend revisions as needed.
Professional Development Opportunities for Teachers and Staff in District
(1)Professional staff development will be provided in the following areas: Internet Safety in the Classroom, Curriculum Design, Internet Usage for Lesson Planning and Content, Usage of Digital Media and other appropriate technologies that will enhance or secure the learning environment of Coffee County Schools..
(2)Opportunities for faculty and staff to attend technology professional development workshops, conferences or other appropriate venues will be offered.
Our system will provide on-site, ongoing professional development for all faculty and staff, throughout the school year. This will be accomplished by scheduling in-service opportunities and after-school training to promote effective integration of technology in the classroom and library which will lead to student improvement and network security.
Assessment of the effectiveness of professional development will be measured by analyzing student achievement scores, classroom grades, teacher observations, and by sending periodic surveys to faculty and parents. A needs assessment will be conducted to sustain professional development activities that integrate technology effectively for the next school year.
Parental Involvement:
Student learning is maximized through familial or parental involvement in their schooling. However,  family members may have very different levels of knowledge about instructional technology, and therefore varying capacity to become involved in a technology integrated learning process. Some parents do not understand the impact technology will have on their child's education as well as their child's post-high school employment prospects. In fact, many parents have a greater fear and misunderstanding of technology than do their daughters and sons. It is imperative to involve family members in the development of a school's technology plan and establish partnerships and include them in discussions and decisions. If parents are not involved, they may well oppose the plan based on fear rather than informed opinion.
The following are strategies that will be used in gaining parental involvement:
• Provide programs and/or speakers who can help parents, grandparents, caregivers, and community stakeholders understand how important it will be in the future for their children to be competent in safe technology use.
• Focus efforts to diminish parents’ misconceptions, strengthen their technological awareness, and at the same time allow them to discover the potential of safe technology resources for their own uses.
• E-mail addresses of staff will be made available to parents and internet school sites will encourage communication between parents and teachers as well.
• Parents, grandparents, caregivers, and community stakeholders will be invited to attend the same meetings and training on safe technology usage that are held for the staff. As all participants are empowered with knowledge, they become more committed. As parents, grandparents, caregivers, and community stakeholders become better acquainted with teachers, they become more supportive.
Coffee County School System Student Acceptable Use Policy (AUP)rev.2018
Acknowledgement /Parent Permission Form
I (student name) __________________________ have read and agree to comply with the Coffee County School System Acceptable Use Policy. I understand that any violation of this policy may result in disciplinary action and the removal of computer access privilege.
Student School _____________________________________________
Student Signature ___________________________________________
Date ______________________________________________________
Parent/Guardian Acknowledgement and Permission
As a parent or legal guardian of the above student, I understand that the Coffee County School System provides my student with internet access and access to digital resources. I understand that CCSS has implemented technology protection measures including filtering and monitoring to prevent students from accessing inappropriate materials on the Internet, but that such measures may not be one hundred percent effective at all times and it is impossible to restrict access to all controversial content. With this understanding I grant permission for my student to access the Internet.  I also understand that CCSS provides my student with robust digital resources for classroom instruction that have been found to meet the Federal Trade Commissions’ (FTC) regulations in regard to the Child Online Privacy Protection Act (COPPA). Some of these resources may require student login credentials, which I authorize at the teacher’s discretion. A list of district-approved websites can be found at the district’s website at under the COPPA heading. I understand that the CCSS AUP restrictions and guidelines are necessary component in protecting my child from exposure to inappropriate materials and from participating in inappropriate activities. I understand that any violation of this policy may result in disciplinary action and the removal of computer access privilege for my student.

Please circle your choice concerning the statement below: 
My child can be featured in local broadcast and print media, on the school or school district web site, and in district publications and programs. Only Photo and name will be given.  
Yes  | No
Printed Name of Parent/Guardian _______________________________________
Signature_____________________________ Date ______________________

Date:_____/_____/_____ Teacher’s name:______________________
Please read and discuss this handbook with your child, then return this page to your child’s home room teacher.  Your signature and your child’s signature below indicates that your child will adhere to all school and district policies.

Student signature
Parent/ Guardian signature